Office & Sales Administrator
at 3DEXCITE in Vilvoorde

3DEXCITE is the leading, one-stop-provider of high-end software, consulting and creative services in professional 3D visualization. The company opens up creative freedom to deliver emotional assets for digital, interactive marketing and sales experiences. From consulting, through workflow, to final visualization assets, 3DEXCITE transforms engineering data into powerful visual experiences, which we call engineered excitement, and acts as strategic partner to its customer base in the automotive, aerospace and consumer goods industries. In 2014, the company was acquired by Dassault Systèmes, the 3DEXPERIENCE Company and world leader in 3D design software, 3D Digital Mock Up and Product Lifecycle Management (PLM) solutions. We currently employ 750 staff at 15 offices worldwide.

  • Vilvoorde
  • Werkplek: kantoorjob
  • Ervaringsniveau: junior

Imagine new horizons…

We are looking for that energetic and enthusiastic Junior Office Administrator (read: superhero) that helps us keep our processes running smoothly and deal with our daily workload. You are hard-working, flexible, bubbly, and you possess excellent time management skills. You feel comfortable in an international and chaotic environment and you have a great sense of humor. If you have what it takes to be part of our team, we want to hear from you!

As our new superhero you will support our 3DEXCITE team in Belgium in creating and maintaining a pleasant, efficiently run work environment. Being our Junior Office Administrator you are responsible for our Sales Support and running our Office Management. With a pro-active spirit, good communication and problem-solving skills you keep our Belgian office running smoothly and support our different employees in their specific needs.

You have dreams? You enjoy a challenge? Here at Dassault Systemes, we empower people and energize passion to change the world and create the future. Let’s open new horizons together with the power of 3DEXPERIENCE virtual universes!Shape your career with 3DS! #WeAre3DS #3DEXCITE

What will your role be?

Sales Support (60%):

  • Providing administrative sales support, working closely with the Sales Director
  • Prepare proposals (based on production input) and share with client
  • Request Purchase Order and manage PO process
  • Manage opportunities and reporting
  • Process invoicing upon project delivery

Office Management (40%)

  • Ordering supplies and coordinating with vendors for deliveries
  • Assisting with facilities-related tasks
  • Overseeing and managing the invoicing and collection process
  • Organizing internal events (training workshops, team building events)

The challenges ahead

  • Master our CRM and Sales process and build relation with our clients
  • Understand HR systems and processes
  • Familiarize yourself with 3DEXCITE organization
  • Understand our business and terminologies 

Your key success factors

  • Strong organizational skills and attention to detail
  • Eager to learn, seeing opportunities for personal development
  • Excellent written and verbal communication skills
  • Bilingual Dutch/ English written and spoken (Dutch mother tongue level)
  • Professionalism and discretion handling sensitive and confidential information
  • Microsoft Office skills
  • Knowledge of Peoplesoft and Salesforce is an asset

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